Effective Date: June 18, 2026
Aeterna Group (“we,” “our,” or “us”) respects your privacy and is committed to protecting information collected through this website and related digital services.
This Privacy Policy explains how information may be collected, used, disclosed, shared, and protected when you visit or interact with our website, services, applications, communications, and online features.
This Privacy Policy describes categories of information, technologies, and services that may be used on the website. Specific providers, integrations, and functionality may change over time as the website evolves, and the examples provided are intended as general notice rather than a complete list.
We seek to collect only the information reasonably necessary to provide services, operate and improve the website, maintain security, and comply with legal obligations.
Information You Choose to Provide
We may collect information you voluntarily provide when interacting with the website, requesting services, communicating with us, or otherwise engaging with the website.
Unless specifically requested, please do not submit sensitive personal information through website forms or email communications.
Automatically Collected Information
When you visit this website, certain information may be collected automatically through browser technologies, server logs, cookies, analytics tools, security systems, or similar technologies.
Automatically collected information may include technical, device, browser, usage, diagnostic, security, and website activity information, including information about how visitors access and interact with the website. This may include IP addresses, browser type and version, operating system, referring URLs, pages visited, time on site, device identifiers, and cookie identifiers.
Artificial Intelligence
We may use automated tools, including AI-assisted analytics or inquiry routing, to process information submitted through this website; you may opt out of profiling activities by submitting a request using the contact information below. We do not make automated decisions producing legal or similarly significant effects based solely on automated processing without human review.
Information from Third Parties
We may receive information from third-party providers, business partners, integrations, referrals, publicly available sources, and other sources that support website functionality, communications, or business operations.
Affiliated Brands and Information Sharing
Aeterna Group includes affiliated brands that operate independently while sharing common ownership and strategic alignment. Information submitted through shared contact forms, inquiries, or communications may be shared among affiliated entities to respond to requests, coordinate business operations, provide services, or direct inquiries to the appropriate affiliated organization.
Affiliated brands maintain their own websites and privacy practices. Those websites may use technologies, communications practices, advertising tools, or marketing activities that differ from those described in this Privacy Policy. Visitors should review the privacy policies applicable to those affiliated websites for additional information.
Affiliated brands with which information may be shared include ZMM Architects and Engineers of West Virginia, Kishimoto Gordon Dalaya PC Architecture of Washington DC, CSArch of New York, Kluber Architects and Engineers of IL, and Omni Associates – Architects of West Virginia; if you prefer that your information not be shared among affiliated entities, please indicate this preference when submitting your inquiry or contact us using the information below.
How We Use Information
Information may be used to:
- Provide requested services, information, or website features
- Respond to inquiries and communications
- Communicate regarding services or website activity
- Operate, maintain, improve, and secure the website
- Analyze website usage and performance
- Detect, prevent, and investigate fraud, spam, unauthorized access, or other security issues
- Comply with legal obligations
- Protect our rights, visitors, and business operations
We do not sell personal information to third parties; however, certain third-party analytics and advertising tools used on this website may constitute a ‘sale’ or ‘sharing’ of personal data under applicable state law, and you may opt out by submitting a request below.
Cookies and Tracking Technologies
This website uses cookies and similar technologies to support website functionality, improve user experience, understand website usage, and support analytics and website performance. Visitors may manage cookie preferences through the cookie banner and preference tools available on the website. Certain cookies may be necessary for the website to function properly.
Additional information regarding cookies, preference settings, opt-out options, and applicable privacy request mechanisms is available in our Cookie Policy.
Biometrics
This website does not intentionally collect biometric identifiers or biometric information, including fingerprints, voiceprints, or facial geometry; if you believe biometric information has been collected in error, please contact us immediately using the information below.
Third-Party Services and Technologies
We may use third-party providers to host, secure, operate, analyze, improve, or support the website. These providers may include hosting companies, website analytics services, accessibility tools, mapping providers, social media platforms, website platforms, consent-management providers, font services, and similar technologies.
Examples may include providers such as Google Analytics, WordPress, GoDaddy, Adobe Fonts, Complianz, and similar services. Specific providers, integrations, and technologies may change over time as the website evolves.
Third-party services may collect technical, usage, device, browser, interaction, or other information according to their own privacy policies and terms of service. We encourage users to review the privacy practices of those providers directly.
Embedded Content
This website may include content, features, or functionality provided by third parties, including media, maps, reviews, social media content, forms, widgets, and similar services.
Embedded content from third-party websites may collect information, use cookies, or track interactions according to the privacy practices of the originating website.
External Links
This website may contain links to third-party websites or services. This Privacy Policy does not apply to third-party websites, and we are not responsible for their content, security, or privacy practices.
Accessibility Features
This website may use accessibility tools or assistive technologies designed to improve website accessibility and usability.
Business Transfers
Information collected through this website may be transferred in connection with a merger, acquisition, sale, restructuring, financing, or other business transaction.
Data Retention
We retain personal information only for as long as reasonably necessary to provide services, operate the website, comply with legal obligations, resolve disputes, enforce agreements, and support legitimate business and security purposes.
Retention periods may vary depending on the type of information collected and applicable legal requirements.
Data Security
We take reasonable measures to protect personal information from unauthorized access, use, disclosure, alteration, or destruction. Where applicable, our information security practices are aligned with recognized cybersecurity frameworks, including the NIST Cybersecurity Framework, to protect the confidentiality, integrity, and availability of information we maintain.
However, no method of internet transmission, electronic storage, or security system can be guaranteed to be completely secure.
In the event of a data breach that creates a material risk of harm, we will notify affected individuals and applicable authorities as required by applicable law, including within the timeframes prescribed by state breach notification laws.
Your Rights and Choices
Depending on your location and applicable law, you may have rights regarding your personal information, including the ability to access, correct, delete, or limit certain uses of your information, as well as manage certain communication preferences.
U.S. State Privacy Rights
Residents of certain U.S. states may have additional rights regarding their personal information, including rights to:
- Access personal information
- Correct inaccurate information
- Delete personal information
- Obtain a copy of personal information
- Opt out of certain processing activities
- Limit the use of sensitive personal information
- Appeal privacy-related decisions
We conduct data protection impact assessments as necessary for processing activities that present heightened privacy risk, including profiling, use of AI tools, and sensitive data processing.
We may honor privacy rights requests from U.S. residents regardless of state of residence, although certain rights and response requirements may vary under applicable law. We may verify the identity of individuals submitting requests before processing them. Requests may be submitted using the contact information provided below.
We will respond to verifiable privacy rights requests within the timeframe required by law and generally within 45 days; if additional time is required, we will notify you of the extension and the reason within that initial period.
If we deny a privacy rights request, you may appeal that decision by submitting a written appeal to the contact address below; we will respond within the legally mandated timeline, generally 60 days and, if the appeal is denied, provide information on how to contact the applicable state Attorney General.
European Visitors
This website is operated in the United States and is not directed to residents of the European Union or European Economic Area. Aeterna Group does not conduct business in Europe and does not consider itself subject to the General Data Protection Regulation (GDPR). However, we respect the privacy of all individuals regardless of location. If you are located in the EU or EEA and submit a privacy-related request, we will make reasonable efforts to honor that request consistent with the rights described in this Privacy Policy, including requests to access, correct, or delete personal information. We do not represent that our practices satisfy all GDPR requirements.
Browser Privacy Signals
We recognize and honor Global Privacy Control (GPC) signals as opt-out requests for the sale and sharing of personal data where required by applicable law.
Legal Disclosure
Information may be disclosed when required by law, to comply with legal obligations, or in response to valid legal, governmental, or regulatory requests.
Website Availability and Accuracy
While we make reasonable efforts to maintain this website, we do not guarantee that website content, systems, or services will always be current, complete, uninterrupted, secure, or error-free.
Children’s Privacy
We do not knowingly collect personal information from children under the age of 13, and we do not engage in targeted advertising or profiling directed at individuals we know to be under the age of 16. If we learn of unintended personal information of children under those specified ages, we will take appropriate steps to remove it.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
For material changes that affect how previously collected information is used, where required by law we will provide advance notice by email (where we hold a contact address) or by a prominent notice on this website prior to the change taking effect.
Contact Information
Questions regarding this Privacy Policy or privacy-related requests may be directed to:
Aeterna Group
privacy@aeternagroup.com
41 W. Benton Street, Aurora, IL 60506
(630) 406-1213